Identify Visiting Appointment Type

Example:

Hi Admin Name,

One of my collaborators, a professor from the University of Washington, will be visiting for the month of January. His name is Wile E Coyote, and his email is: [email protected].

Can you please get the paperwork started?

Thank you,

Sponsor Name

You must answer those questions:

1: What is the position of the visitor at their home institute/organization?
2: Campus visit, remote access only, or hybrid?
3: If campus visit, what is the duration?

Get a clear picture of the visit and collaboration. If your PI does not provide you with the necessary information, ask them (see visitor question checklist)

Navigate to /
Click "Resources"

Click "Visiting appointments flowchart"

Question 1: What is the position of the visitor at their home institute/organization?

Question 2: Campus visit, remote access only, or hybrid?

Question 3: What is the duration of the visit?

Appointment type is now determined

Question 4: How to request the appointment? (answer in red)

Tip!

Identifying the appointment type correctly is key to a swift and smooth processing. The questions for Guests, External Affiliates, and Visitors are different. Same if they are remote or on campus. If a request is returned due to the incorrect title/rank, the sponsor and visitor may have to answer more questions and resubmit their forms.